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Using Google Suite to Streamline Mail, Docs and Cloud Applications

When you consider the complexity of how todays' businesses and professional organizations exchange information, it becomes clear how important it is to have things operating in an efficient, streamlined manner.  Google Suite, or Google Apps as it was once known, is an integrated system of collaboration and productivity tools designed to make creating and sharing data and documents more efficient.

While this is a free service for consumers with active Gmail accounts, it has proven to be highly beneficial for companies and professionals, with fees that are very reasonable in light of how much capability it provides.  The major tools available with Google Suite include:

  • Gmail for Business
  • Google Drive
  • Google Docs, Sheets & Slides
  • Google Sites
  • Google Calendar
  • Google+
  • Google Hangouts
  • Google Vault
  • Google Jamboard

Let's review a few of the most popular Google Suite tools, and how they can help improve day-to-day business, information exchange and corporate communication.

Gmail for Business

In my opinion there is simply nothing that compares to the functionality of Gmail for business. It is far more user friendly than some of the other popular (and more outdated) mail programs like Outlook, and has been designed to integrate seamlessly with documents, calendar applications and many others. Also, importantly, it provides the freedom to connect email addresses to domains for enhanced, consistent branding.

Google Drive

Even on a personal level, jumping back and forth between folders and email applications can be frustrating and time-consuming.  On larger scales it can result in redundancy that ends up costing businesses a great deal of time, data storage fees and miscommunication. Google Docs allows you to store and access the most common business documents right from your e-mail, including Word docs, spreadsheets, presentations and other essentials securely.

Google Hangouts

Sending email and waiting for a response can slow things down big time in any professional setting. With Google Hangouts you can see if your recipient is online, communicate instantly, share docs, and perform other actions that significantly cut down on delays and lost time.

Google Calendar

There are plenty of online appointment calendars out there, but few compare to the ease and accuracy of Google's integrated calendar. It allows you to monitor meeting recipients as they accept or decline, provides auto reminders for upcoming events and many other cool features.  And since it's part of the Google Suite, you won’t have to search too far for docs and other meeting tools.

Complete Google Suite Setup for Businesses

If you own or manage a business and have been looking to improve things like email, document exchange and intranet functionality, I make the process fast, easy and very affordable. To learn more about getting set up with Google Suite for Business, give me a call at 585-478-2331 and I'll show you how advantageous it can be.

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